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New Church Council Meeting Minutes – March 8th, 2007 – UNAPPROVED MINUTES

Agenda Item Discussion Motion Vote
Call to Order
Frank Newman, President.

Meeting called at 6:35 pm at St. Pauls Lutheran Church.

Council Members Present (7): Frank Newman, Pastor Evelyn Dahlke, Tom Fischer, Heather Fokken, Pastor Craig Pederson, Kathy Munson, Dan Scoggins. Not Present (1) Joe Tricola, Marilyn Peterson, Marko Fields,
Dave Raymond – ChurchFuture.com
Transition Task Force: Andrea Stelljes, Ruth Foster, Virginia Schnabel, Kathy Schadendorf, Darrell Lind, Bill Speake, Intern Pastor Lori Youngvorst, Pastor Ken Defor.
Visitors Present: None.
Devotions
Kathy Munson Kathy Munson read 2 Corinthians 4:1-14 and a section of a daily devotional.
Discussion of votes in Congregations
Frank Newman
Discussion of the votes at Emanuel and Holy Triune.
Emanuel took a roster of who was at the vote. Frank discussed three points with the congregation.
• Synod – property goes to synod according to constitution and the notations in the resolutions. We will write a letter to the synod for a formal waiver of this clause.
• Amendment – this vote is only valid if all three congregations vote to dissolve. Two could come back with new motions if one does not vote to consolidate.
• Winding up – a legal term for resolving all claims, debts of the old corporation.
Forty four members supported the consolidation, no abstentions, no votes against the resolution. The mood was actually upbeat, positive. Some felt resigned to it. Worship was after the vote.

Discussion of votes in Congregations - continued
Holy Triune’s Annual meeting
Read the resolutions word for word. Thirty three voted yes, one abstained.

Lord of Life Partnership
Craig Pederson, Frank Newman

Frank, Lori, Jennifer and Travis Gjertson of Mercy Seat went to a meeting at Lord of Life (LOL) in Ramsey Minnesota on March 6th.
LOL wants to do outreach closer to their community. Ideas discussed were holding two community dinners, an Alpha bible study program. LOL may provide volunteers, some funding, we provide the context, a place to be helpful, that we can provide with a foot print in the area.
Task – look at the tasks that we have to do before May 6th.
Virginia Schnabel
Virginia discussed what tasks the TTF is working on.
• Photography – done at Emmanuel and HT. In process at St. Pauls. Pictures will be used to make a catalog to the team to use.
• Inventory – in process at all three churches.
• Budget for moves – for trash, rental vans, moving pianos, etc.
• Administration costs – for paper, etc.
• Bus – HT has a bus that Darryl is working to obtain the title on and see if it will work.
• Archive – working on archiving materials with Luther Seminary. Much material at HT.
After some discussion, the TTF was encouraged and empowered by the Council to set up the physical worship space by May 6th. Council promises to support the TTF in their decisions.
Council – discussed setting up Worship, Outreach, Education committees for the new Church.
1. Auction – our Attorney said that no on can profit from a non-profits dissolution. All items that are not used need to be sold, or given to another non-profit.
2. Budget proposal – TTF to bring a budget proposal for expenses to the new council for approval and support.
3. Distribution plan – TTF to make a plan for distributing items to the new church and to auction.
Congregational meeting
Frank Newman At the Congregational meeting on April 1st, the new name will be selected and voted on, the pastors will be called, and other new items will be approved.

Naming process
Marko Fields
Proposed names for the new Northeast Congregation handed out in a prioritized list. Council members asked to email their top 10 to Dave, Adelheid or Marko. TTF will narrow the list down to 2-4 for the congregation to approve.

Separate meetings At 8:35 the Council and TTF move to separate meetings.
Severance process
Heather Fokken Sample letter handed out that we can use.
What do we do for our part time employees?
Each church will handle their own severance issues.

Synod Assembly
Craig Pederson

Only 5 Council members present - no quorum present. Need a delegate for the synod assembly process for an April 1st meeting.
Asking New Council approval for Tom and Jennifer Fisher to attend.
Vote to send Tom and Jennifer at the next meeting.


Call Process Discussed
Frank Newman • Pastors excused. Craig and Evelyn left for a few minutes.
• Need to write the questions for the call interview.
• Next Wednesday will be the first interviews.
Budget
Dan Scoggins Dave, Dan and Frank to work on drafting a budget. Need to know what staff will be hired. After pastors are called, staff needs will be identified.
Adjourn
Frank Newman
Meeting Adjourned
Next meeting March 22nd, 6:30 pm, Emmanuel (?) No motion made.