Transition Task Force Minutes - February 8, 2007
Approved Minutes
Location: Emanuel - Time 6:30pm – 9:00pm
Discussed changes in the procedure for the minutes. It was decided that the minutes will be sited “Unapproved and Approved.” This will allow for the minutes to go out to the web site right away, with an approved copy to follow after possible changes or additions are made. This is intended for accuracy and clarity for the congregation.
Volunteers from each church have been notified to help in the inventory. Holy Triune has a lot of coral music to go through, Emanuel has a lot of storage space to tackle, and St Paul waited until after the annual meeting to start theirs. Inventory is projected to be complete by TTF’s first meeting in April.
The historical preservation is going well. Items will be in page protectors and placed in notebooks for clean and easy viewing. It was discussed that a room be set aside, like a library, for research and reminiscing. Paper clips will not be use due to rust. We want to preserve these items for many years to come.
Much of the choral music will not be usable in the new church, as much of it is no longer used now. Pastor Ken had shared an idea for Holy Triune to put the choral music on the market, using the proceeds for a more practical use. Everyone agrees that it is great to finally get organized.
It was agreed that a homecoming would be recommended to each church’s current council. A reunion would be a chance for old members to come back to their church and share in the memories. The second Sunday after Easter is a possible date.
Andrea handed out a completed copy of each church and their members who filled out a Time and Talents sheets. This will help TTF to know who, not already asked, to help in the inventory. Other members will be notified, as needed, depending on their interest marked in the Time and Talents sheets. If someone hasn’t filled out a time and talent sheet, but would still like to help, they can contact anyone in their church who is on the TTF. TTF will gladly accept help from all who offer.
Holy Triune has their financial questionnaires complete. These are the documents of Agreements with other Building Users; Contracts, Leases, Liabilities Questionnaire; Special Funds and Accounts Questionnaire; and Operating Account Questionnaire.
A technician will be needed to come in and determine the value and condition of the pianos of each church.
TTF will need to know the programs that are planned for the new church to have in order to prioritize the inventory list. The request was made known to the new council and will be presented to us the next time we meet. Plan to join with the new council to go room to room at the temporary site, and decide on what rooms will be used for what program.
Found out, items that have been donated to the church belong to the “corporation,” these items cannot be given back but may be offered for sale. We are quite a ways from reaching that point at this time.
We will need to develop guidelines for retaining artifacts.
Went over the TTF work plan. Many items have been completed. Dates of completion on some subjects have been change, and we are still on track.
Planning for a moving budget will be discussed in upcoming meetings.
Next meeting will be held Thursday, February 22, 2007 at Holy Triune.
Prepared by Ruth Foster
Approved