Transition Task Force Minutes – Thursday February 22, 2007

Reviewed all of past minutes for approval. Approval was passed.

Choral music was voted by Holy Triune to be sold. Kori, the music director of St Paul’s has been contacted; she may be interested in looking at it, for the use of the new church before it goes on sale. An itemed list of the music is planned to be available by the middle of March. It will be quite extensive. The St. Louis collage is likely to be the receiver of much of the music.

The photographing of inventory items is moving along as planned. The printouts will be labeled for easy reference. Mike Bailey will contact Bill Speake for St Paul’s photographing to be included.

Emanuel will keep in mind the layout of their rooms as they are inventorying, in order to brainstorm uses for them as the temporary location.

The pianos and organs have been inspected by Russell and Archie. A friend of theirs will be coming up to look at the instruments for an unofficial value assessment. An outside appraisal will be brought in for valuing the items to be sold. The interest of an impartial opinion was agreed on. Research to finding an appraisal is in progress.

A field trip is in the planning for the TTF to walk through each church to get a better idea of the bigger items that are being inventoried.

A budget is being created for Piano/Organ moving/tuning; a U-haul truck, Furniture movers, Appraisals (Piano/Building), Dumpsters, and Administrative Cost.

Pastor Ken DeFor will follow up on the availability of bus for transportation of new church at Temporary site. A purchase of one, or renting is being considered. If one is purchased, storage and maintain will need to be considered.

Next Transition Task Force meeting is to be held at St Paul’s, Thursday, March 8, 2007

Unapproved minutes have been submitted by Ruth Foster

New Church Council Meeting Minutes – February 21^th, 2007 – UNAPPROVED MINUTES

Agenda Item

Discussion

Motion

Vote

Call to Order

Frank Newman, President.

Meeting called at 8:00pm at Holy Triune Lutheran Church.

Council Members Present (11): Frank Newman, Pastor Evelyn Dahlke, Marko Fields, Tom Fischer, Heather Fokken, Adelheid Koski, Pastor Craig Pederson, Kathy Munson, Dan Scoggins, Joe Tricola, Marilyn Peterson.

Dave Raymond – ChurchFuture.com

Transition Task Force: did not meet at the same time.

Visitors Present: Intern Pastor Lori Youngvorst, Pastor Ken Defor.

Call Process

Frank Newman

We can go through the call process before we consolidate by holding a constitutional meeting of the new congregation.

Needs a two week notice.

May also approve constitution at same meeting. Finalize vote on a name as well. No date set.

Naming Process

Adelheid Koski

Article was run in the NE Newspaper from the press release sent to NE newspaper.

Dave will put all the names on the website.

Lutheran Church or not Lutheran Church – the team may take a poll to discuss whether Lutheran church should be in the name.

March 22^nd - Discussion with a facilitator on the name at the Council meeting that day.

March 8^th - team to narrow the name list down to about 12 names.

Constitution

Heather Fokken

Section 12.12, Quorum to include or not include the Pastors.

Council will be 7 to 13 elected representatives in the constitution.

After discussion, elected members are the quorum. Pastors are not, but a majority of the new council must be present to make a quorum. Quorum would be 6 of 11 elected members on a 13 member council.

Motion: A Quorum is a majority of elected members of the council Pastors are excluded from quorum.

Motion: Koski

Second : Frank

Vote: Unanimous

Abstain: none

Timeline

Frank Newman

Dave and Frank made a time line. Dave to email it out.

This time line may change but it helps to plan and see things that need to be done.

Pastoral Report

Pastor Dahlke and Pastor Pederson

Pastors Craig and Evelyn worked with Richard Mork, the ELCA mission director, and Dave Wangaard to work on out staffing plans for the new church. A report from their work was distributed to the Council.

Lord of Life Relationship

Pastor Pederson

Lord of Life, a Church in Ramsey Minnesota, has offered to develop an urban ministry with the new church. Craig is meeting with members of their urban team on Tuesday, March 6^th, 6:45 pm. Invitation made for Council members to attend this meeting.

Frank and Marko to attend.

Luther Park

Pastor Dahlke

Evelyn requested we come up with $300 for July 9^th to 13^th Camp. She requested $1600 from an ELCA Changing the World Grant from the ELCA. Each congregation to send $100 to Emanuel for this.

Dissolution

Frank Newman

Holy Triune is voting this weekend (02-28), Emanuel is voting on March 4^th, St. Paul’s on March 18^th.

A constitutional meeting will be held on April 1^st, Palm Sunday. At this meeting the constitution can be approved, the name can be approved, the pastors can be called and approved, and other related new congregational items can be approved.

Interviews for the Pastor tentatively set for March 22^nd to prepare a recommendation for selecting the Pastors on April 1^st.

Dissolution Questions to be prepared by Craig and Adelheid for St. Paul’s.

Timelines to be sent to Attorney Mike Bash for review that it meets all legal needs.

As of April 29^th members will cease to be members of old congregations and will be members of the new church.

Motion: To appoint the council as the call committee for the purpose of calling a Pastor for the new NE Church. This is the initial call.

Motion: Koski

Second: Fischer

Vote: Unanimous

Abstain: None

Secretary Report

Dan Scoggins

Minutes from 02-08-07 were submitted. A change was made to page #2, section - Dates, line Severance – will be approved by the current council… Current replaced new council which was incorrect.

Motion: to approve the minutes with changes.

Motion: Marko

Second: Tricola

Vote: Unanimous

Abstain: none

Transportation and Outreach

Joe Tricola and Adelheid Koski

Discussion made about transportation and outreach for the new church. How will members get to the new location. What kinds of outreach will the new church do. A mission team was suggested to talk about outreach and transportation with the new church members after consolidation.

Adjourn

Frank Newman

Meeting Adjourned at 10pm (?)

Next meeting March 8th, 6:30 pm, St. Paul’s.

No motion made.